Job Overview/Summary

The National Grants Coordinator will be responsible for Award Management of project, core partners and small grants program. 

Award Management:

-          Administration and management of IRC and its core partners awards in compliance with USAID regulations and IRCs Partnership Excellence for Equality and Results System (PEERS).

-          Manage Project closeout tracker for IRC and partners and follow-up for timely execution of the closeout plans. 

-          Maintain core partner’s program reporting tracker and ensure the reports are being received on time.

-          Ensure timely endorsement of core partners’ program reports by all relevant stakeholders.

-          Assist in drafting of modifications related to IRC and core partners awards. Follow-up for timely review and approvals and uploading of project documents over IRC’s Opportunity Tracking Information System (OTIS).

-          Keep track of IRC and core partners Anti-Terrorism Check and USAID Eligibility Determination validity and ensure both are up-to-date at all times. 

-          Draft emails and requests for USAID approval related to property disposition, closeout plans, waivers and award modifications if any. 

Small Grants Program:

-          Ensure Small Grants Program activities are implemented in-line with the approved work plan and closed out properly following USAID rules/regulations.

-          Ensure all grant files are organized and well managed for planning and preparation of donor reports, project monitoring and audit. 

-          Provide support in review of work plan, program & technical oversight, budget management, reporting compliance and stake holder’s liaison.

-          Oversee program activities, ensure forward planning, adherence with program requirements and timelines, and timely submission of narrative and financial reports by grantees.

-          Extensive coordination with field staff and provide guidance on the programmatic matters related to awarded grants.

-          Ensure awarded grants are on track and to report any identified deviations in the awarded grants with the respective DCOPs.   

-          In coordination with field staff, maintain updated & verified grants beneficiaries data in-line with the PRP’s Monitoring & Evaluation Information System (M&EIS). 

-          Travel to operation/field areas of grantees to monitor on ground progress of program activities.

-          Draft, compile and finalize all internal and external reports, including weekly, monthly, quarterly and annual reports, ensuring high-quality, well-written and timely reports are drafted meeting donor and IRC requirements.

-          Any other task assigned by supervisor.

Job Requirements:

·         University or Masters degree in relevant discipline preferred;

·         Seven plus years of work experience in relief or development programs, preferably on projects with international donor funding;

·         Strong understanding of USAID compliance and sub-award rules and regulations;

·         Previous experience of management of sub-awards, capacity building of partner organizations and USAID closeout processes;

·         Demonstrable understanding of project planning and management cycles;

·         Demonstrated monitoring and evaluation and implementation experience;

·         Strong leadership, staff management, performance management and capacity building skills;

·         Abilities to coordinate well with diverse individuals and teams and to negotiate effectively with colleagues and stakeholders to achieve results;

·         Strong communication skills, both oral and written; Fluency in English and Urdu is required.