| Job Title: |
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Administration Officer |
| Total Positions: |
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1 |
| Job Location: |
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Islamabad |
| Gender: |
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No Preference |
| Age: |
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27 to 32 years |
| Minimum Education: |
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Bachelors |
| Degree Title: |
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Business Management, Public Administrations, Social Sciences |
| Career Level: |
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Experienced Professional |
| Minimum Experience: |
|
4 Years |
| Salary Range: |
|
PKR 0 to 0 per Month |
| Apply By: |
|
Jan 31, 2021 |
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| Job Description: |
- Established in 2007, AAN Associates is a leading research and development consulting entity with growing portfolio of national and international projects.
- AAN works with range of development partners – IFIs, UN agencies, public agencies, and others, to enable them deliver on development results.
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AAN Associates is reckoned as a practice lead for development evaluation with global footprint. AAN brings a distinctive track of producing award winning evaluations recognized internationally.
- AAN has so far implemented over 100 projects in over 25 countries. AAN has worked in countries from multiple regions including East Asia and Pacific, South & West Asia, North Africa and Middle East, East and South Africa, and West Africa.
- AAN intends to hire an ADMINISTRATION OFFICER for its Operations Unit.
- The incumbent will be responsible for the over-all office administration, Logistis & I.T Support functions.
MAJOR RESPONSIBILITIES:
- The responsibilities are divided into three major components as below:
OFFICE ADMINISTRATION
- General office management & administration
- Arrange and manage official events
- Employees attendance record keeping
- Repair & maintenance of office space and office equipment
- Maintain record of company's assets issued to staff (computers, furniture, devices, etc.)
- Use safety precautions in all housekeeping services
- Supervise and delegate tasks to office support staff (drivers, office boy, janitors, guards etc.) and ensure their tasks are completed timely
- Establish contracts for staff/consultants health and life insurance and manage AAN health fund.
- Manage AAN’s Corporate Social Responsibility Fund.
- Ensure timely submission of office rentals / utility bills to finance department for payment
- Maintain all relevant records
LOGISTICS & PROCUREMENT
- Make the travel & lodging arrangements for AAN’s employees and consultants (visa, vaccination, hotel, air and road travel, insurance, travel authorization and advances, and others) and manage record.
- Welcome company’s guests and make necessary arrangement for their stay and travel
- Manage company’s vehicles/fleet and supervise insurance and daily use
- Manage general office procurement (vendor management, issuing RFQs, receiving quotations, and preparing bid analysis and purchase orders/contracts for selected bidder
- Purchase and maintain office supplies, kitchen supplies & stationery for all departments
- Maintain record of company's assets issued to staff (computers, furniture, devices, etc.
INFORMATION TECHNOLOGY SUPPORT
- Manage the contract with IT Support Consultants and ensure that all IT equipment is working properly
- Assess IT equipment and services need and procure equipment and services as per need
- Act as primary focal point for trouble shooting of IT equipment and services
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| Company Information |
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Company Name: AAN Associates
Company Description:
AAN ASSOCIATES is a multidisciplinary development and communication consulting firm extending advisory and implementation services to multi / bilateral donors, UN agencies, public entities, non-profit organizations, and businesses. AAN specialises in institutional and organizational development, research, monitoring and evaluation, training and capacity development, and development communication. AAN has successfully completed more than 80 consulting assignments in South Asia, West Asia, and Middle East.
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