Finance / Administration Associate  
Strengthening Participatory Organization   More jobs from this company

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Job Title:   Finance / Administration Associate
Category:   Accounts
Total Positions:   1
Job Location:   Shikarpur
Gender:   No Preference
Age:   25 to 35 years
Minimum Education:   Bachelors
Degree Title:   B. Com or equivalent
Career Level:   Experienced Professional
Minimum Experience:   2 Years
Salary Range:   PKR 35,000 to 40,000 per Month
Apply By:   Aug 12, 2022
     
     
 
Job Description:

To ensure that financial management of SPO center funds, operations, personnel management, logistics and general services are carried out in a cost-effective manner and in accordance with SPO objectives and established procedures

Accounting and Record Keeping

  • Responsible to maintain and record accounting transactions at Regional centre on a regular basis.
  • Process expense & travel claims of the Regional Centre staff
  • Process payment vouchers, monthly staff salaries and financial statements
  • Ensure payments to all the vendors/suppliers
  • Maintain petty cash fund at the regional centre
  • Post all transactions in the accounting software
  • Correspond with other centres for expenses claims
  • Deal with all bank remittances and other payments and maintains proper record
  • Perform bank reconciliation statements and maintains bank record's files;
  • Maintain proper filing system for payment vouchers and other financial correspondence,
  • Coordinate with internal/external auditors during internal/external audit,
  • Provide support in the preparation of draft financial reports for SPO management and donors
  • Manage Employees Old Age Benefits scheme at Regional centre
  • Undertake any additional responsibilities as assigned by the supervisor from time to time.

Procurement and Inventory Control

  • Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services etc
  • Supervises appropriate stock of expendable supplies and proper inventory of the equipment, furniture and vehicles at/under the direct control of National Centre
  • Prepare and update inventory status report and submit to NC Administration Unit on quarterly basis after performing physical verification on regular basis.

Travel and Vehicle Management

  • Oversees the SPO vehicles management, prepares duty roster, including daily duties of vehicles/drivers and proper maintenance and smooth functioning of vehicles
  • Ensures that quarterly vehicle maintenance reports are submitted to the NC Administration Unit

Personnel Administration

  • Responsible to maintain and update the personnel files at regional level
  • Facilitate the recruitment and performance evaluations process at the regional level
  • Responsible for submission of quarterly timesheet summary & monthly leave status of staff to HR Unit
  • Oversee the submission and settlement of health insurance claims of staff to the HR unit

Other

  • Adhere to SPO policies and promote participatory culture and demonstrate SPO’s values
  • Participate in professional development training as identified and approved by SPO
  • Carry out any other activities as assigned by the supervisor.

Please Note:

  • Candidate who tries to influence the recruitment process will be automatically disqualified.
  • Women and minority candidates are particularly encouraged to apply.
  • The position is only open for residents of Sindh and preference will be given to local candidates of Umerkot. 
  • Ready to work immediately.
  • SPO strongly prohibits Sexual Exploitation and Abuse (SEA), accordingly; candidate background and reference check will be conducted.

Company Information
 
Company Name:  Strengthening Participatory Organization
Company Description:
Community and Social Development

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