Program Manager  
Secours Islamique France-SIF   More jobs from this company

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Job Title:   Program Manager
Category:   Project Management
Total Positions:   1
Job Location:   Quetta, Killa Saifullah, Lasbela
Gender:   No Preference
Minimum Education:   Masters
Career Level:   Experienced Professional
Minimum Experience:   10 Years10 Years
Salary Range:   PKR 0 to 0 per Month
Apply By:   Dec 3, 2022
Job Description:


This role will be based in Quetta, Killa Saifullah, Lasbela in Balochistan under CDCS. It is a short term contract of three to four months. 

Objectives of the function;

Program Manager will work under the direct supervision of the Country Program Field Coordinator. He/she will be responsible for the overall smooth implementation, development and reporting of program activities. He/she will also be responsible for quality assurance of program delivery within agreed upon timelines and budget.


Your main missions are as follows:

Provide overall project management and compliance (Project goal and impact are achieved through effective and efficient project management).


  • Responsible and accountable for effective programme implementation and development in accordance with Organization’s strategies, organizational and donor policies for quality programming.
  • Ensure that technical support is provided to the field teams during the implementation of projects  and timely support from technical staff / subject specialists and MEAL team is provided for program design, management and reporting
  • Contribute to strategy and proposal development within the area under the overall leadership of Country Program Coordinator (CPC) and the Head of Mission (HOM)..
  • Responsible for ensuring that proposals are relevant, contextualized and meeting donor requirements.
  • Ensure appropriate systems for all aspects of program cycle management are in place.
  • Ensure Childwelfare Outcomes and key sponsorship standards are met in the entire program implementation progress and phase.
  • Work closely with the country program team on annual plan of action (POA) and contribute in devising program  activities under the supervision of country program coordinator.
  • Help CPC and HOM in operationalizing the country strategy.
  • Set strategies and operational timely measures to effectively respond to the needs identified.
  • Prioritize project activities /issues and define alternate initiatives.
  • Provide guidance and direction for effective planning, implementation, and monitoring of agreed plans of respective budgets.
  • Work closely with inter-departmental functions for program management to ensure timely coordination and compliance around various stages in the project cycle management.


  • Strong coordination with field coordinators, Country Program Coordinator and Head of Mission regarding fundraising and project/ proposal development.
  • Explore opportunities to establish consortiums with likeminded I/NGOs to develop and submit proposals for funding   
  • Work closely with Country Program Coordinator, projects manager, technical advisors and MEAL manager to assure appropriate monitoring and evaluation systems are maintained to increase quality and program appropriateness over time.
  • Depending on the context and mission needs, develop and implement the base level strategy integrating donors and SIF projects in collaboration with the respective project managers and technical coordinator(s).
  • Ensure program assessments are conducted timely in accordance with donor/SIF specific requirements and make sure information is  analysed and shared with all stakeholders and appropriate actions are effected by program technical staff in collaboration with clients, and partners
  • Provide on job training and coaching on effective programme management, and ensure facilitation to the field staff in effective projects cycle management.
  • Monitor each level and step of implementation to ensure the relevance of the action delivered to the beneficiaries and the quality of the program in respect to SIF requirements


  • Supervise, and put in place strong monitoring systems and exercise periodic field supervision of program/project implementation. 
  • Develop forms and records to document project activities and measure their impact.
  • Archive all the data including activity reports, assessments, completion reports, pictures, IEC material etc.
  • Update project monitoring tools in collaboration with base MEAL and report on the activities progress.
  • Make frequent field visits to project areas to monitor implementation of activities.
  • Identify opportunities and constraints to adjust collectively the activity implementation if needed.
  • Develop monitoring and reporting mechanisms at different levels, e.g. formal data collection for advocacy, qualitative measures for program development, information for donor reports.
  • Set up new tools for monitoring and evaluation in close coordination with the MEAL unit.
  • Regularly monitor project activities and provide timely inputs and feedback to the Field Coordinators and Country Program Coordinator.
  • Timely submission of daily and weekly Progress updates to CPC.
  • Ensure monthly, quarterly, semi-annual, annual and other program reports are prepared and documented in time. 
  • Compile and maintain proper record keeping of project activities in hard files and electronically.
  • Responsible to maintain record of internal and external communication including emails, letters, and other relevant documents.
  • To follow up with implementing partners and sub-contractors on preparation and submission of progress reports as per agreed format.
  • Oversee all information/data gathering in the field and consolidation of monthly quantitative and qualitative reports for donor reporting.
  • Capture evidences of good practices and lessons learnt along with MOVs on a regular basis.


  • Define and update the human resources needs for his/her program.
  • Contribute to recruitment of staff (job descriptions, CVs, tests, and interviews).
  • Ensure daily coordination with all relevant staff.
  • Identify and ensure capacity building needs of his/her team, with resources available internally.
  • Ensure a good communication – coordination – information level of each member of his/her team through weekly and monthly coordination meetings and report to Field.
  • Ensure feedback mechanism between different sectors and his/her staff, and towards them about issues rose in the field.
  • Ensure conflict resolution (personal and professional) within his/her team and inform the Field Coordinator.


  • Represent SIF in meetings, advocate and promote program goals and objectives, and communicate with major partners on policies.
  • Liaise with other institution and organization for developing consortia as per organizational strategy.
  • Represent SIF vis-à-vis local authorities in the area of intervention for all issues linked to the program, in coordination with the CPC and HOM.


  • Development of forecast for the projects and oversee effective financial management of the program’s grant/s and activities, with the support of the Field Coordinators and Program/Base Managers.
  • Monitor the projects spending and provide justification for the budget variance. 


  • Participate in the elaboration of the projects’ procurement plans, according to the thresholds and procurement processes.
  • Plan movements and needs for vehicles for his/her program.
  • Work closely with the logistics team through follow up on project related procurements, processing and submission of approved purchase requests.


  • Substantial experience in project management including project planning, implementation, monitoring and evaluation and narrative and financial reporting.
  • Experienced in conducting baseline surveys, project reviews and evaluations
  • Adapt in performance management to ensure high-quality output and performance of staff.
  • Develop and ensure appropriate tools and strategies to monitor the implementation of the program, its quality and impact.
  • Well versed in resolving issues that come up during project implementation.
  • Essential experience in Enterprise Development and implementation of FSL project through livelihood intervention.

This list is not limited; the employee may be required to perform any other task necessary and compatible with its functions assigned by the supervisor.

Communication & Technical Skills; 

  • Experience in project cycle management and proposal writing.
  • Demonstrated Results-Based Management and leadership skills, including monitoring and reporting, managing budgets, as well as database management.
  • Excellent written and oral communication skills.
  • Experience in consultation and liaison with government and non-governmental officials.
  • Strong organizational and work planning skills, with the ability to prioritize multiple tasks in a high volume work environment with tight deadlines.
  • Ability to plan activities and to set clearly defined objectives and high levels of quality/ productivity for self, own team or department.
  • Experience in proactively identifying issues and proven problem-solving skills.
  • Excellent command of English and Urdu (speaking and writing); knowledge of other provincial languages and dialects will be an advantage.

Ethic and professional practice;

  • Respect and promote SIF values and mandate, and report to the line manager any non-respect of SIF’s policies amongst the teams or partners.
  • Address needs and requests in a professional way.
  • Always respect beneficiaries’ confidentiality.
  • Report any incident or act that causes harm to beneficiaries or to others.

        SOFT SKILLS;

  • Excellent interpersonal and communication skills,
  • Conflict-resolution skills.
  • Strong analytical skills.
  • Able to establish and maintain effective working relations with people of different cultural backgrounds.
  • Strong cross-cultural communication skills; Rigorous and polite.

Note: SIF is an equal opportunity employer that is committed to diversity and inclusion in the workplace.

  • Female candidates are strongly encouraged to apply
  • SIF has a zero-tolerance policy towards (SEA) sexual exploitation and abuse
  • Only shortlisted candidates will be notified
  • Hiring will be done on rolling basis

Company Information
Company Name:  Secours Islamique France-SIF
Company Description:

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